12 Days of Microsoft Teams | Day 7
Team vs. Channel | Understanding the Basics & Planning for Success
Welcome to Day 7 of PixelMill’s ‘12 Days of Microsoft Teams’ series! Today’s topic is all about getting back to the basics of Teams to lay the groundwork for great success. Enjoy!
If you’re looking to get the most out of Microsoft Teams, one of the most important things you can do as an organization is invest time in both understanding the solution and clearly defining how you will use it. This begins with understanding the basic architecture of Teams and finding the best ways to organize teams and channels to reach your collaboration goals. Let’s start by understanding structural options:
Team: Microsoft defines a team as a “collection of people, content, and tools surrounding different projects and outcomes within an organization.” Teams can be private to only invited users or public, open to anyone within the organization (up to 2,500 members). Here at PixelMill, we have teams for groups such as Services, Marketing, Sales, Operations, externally shared Teams with specific clients, as well as an org-wide team for the PixelMill organization as a whole.
This is a public team that includes every user in the organization. Active Directory assists in keeping the membership current (adding users when they join and removing them when they leave the organization). Currently, an org-wide team is limited to 2,500 users. However, Microsoft has mentioned that they are looking to increase that limit in the future.
Channel: Microsoft defines a channel as “dedicated sections within a team to keep conversations organized by specific topics, projects, disciplines—whatever works for your team!” For example, a Marketing team might have channels that include, PR, Social Media, Webinars, Events, Case Studies, Blogs, Collateral, etc. Team channels offer a place for a team to have open/public conversations around specific topics. Channels can also be extended with apps that include tabs, connectors, and bots. For example, a marketing team’s channel for Webinars could include tabs for Files, One Note, Stream, PowerPoint, and Planner, making the most relevant information and tools readily available to the participants of that channel.
Best Practices for Organizing teams and channels in Teams
Microsoft offers a great resource that outlines best practices for organizing teams and channels, and we highly recommend you familiarize yourself with their suggestions before diving in.
Creating a Team from an Existing Group or From a Modern SharePoint Team Site
If you already have an existing O365 Group that you’d like to add as a team in Teams, begin as you would by creating a new team in Teams. Then select ”Create a team from an existing Office 365 group” and select the existing group that you want. Existing group members will be added as members to the team automatically. Note: This is currently only available for groups with fewer than 2,500 users.
You can also create a Team from a SharePoint Modern Team site. An action appears on the left-hand navigation to create a Team (see screenshot below). Note: One click creates a team—no questions asked—so be sure you truly want to do this before clicking.
Dynamic Membership for Teams
Microsoft Teams supports teams associated with Office 365 groups using dynamic membership. Membership of a team can be defined by one or more rules. Using Azure Active Directory, users are automatically added to or removed from teams based on those rules. To learn more visit: https://docs.microsoft.com/en-us/microsoftteams/dynamic-memberships
Ready to take advantage of MS Teams, but want some assistance in setting your plan of attack? A PixelMill Teams expert would love to help! Chat with us today.